Carbonless Paper

NCR Paper and Carbonless Paper

Streamline Your Business with NCR Paper and Carbonless Paper

In today’s fast-paced business world, efficiency and cost-effectiveness are key factors for success. One innovative solution that can help streamline your operations and reduce costs is the use of NCR paper and carbonless paper.

Let’s dive into the benefits of this advanced paper technology and discover why it has become an indispensable tool for businesses worldwide.

Hand Copy: The Tedious Era

Centuries ago, when paper was first invented, people quickly realized the need for multiple copies of written documents. Initially, the only solution was to painstakingly write each document multiple times.

Imagine the arduous task of hand-copying a lengthy 30 or 40-page document not once, but multiple times. This time-consuming process was not only tedious but also prone to errors and inconsistencies, leading to concerns about the accuracy of the copies.

The Pantograph: A Leap Forward


According to Wikipedia:

In 1603, Christoph Scheiner, a Jesuit priest, physicist, and astronomer in Ingolstadt, used a pantograph to copy and scale diagrams. He finally wrote about the invention over 27 years later in “Pantographice” (Rome 1631). A pantograph is a mechanical linkage connected in a manner based on parallelograms so that the movement of one pen produces identical movements in a second pen. (Van Helden)

The pantograph allowed the person writing the document to create 2 copies at the same time.

However, using the pantograph had its challenges. At that time, quill pens were the primary writing instruments, and they required frequent dipping into ink wells. Juggling two quill pens, avoiding ink spills, and maintaining precision added further complexity to the process. There had to be a better way.

Carbon Paper: A Smudgy Breakthrough

In the early 19th century, Ralph Wedgwood and Pellegrino Turri independently developed carbon paper as a solution to the laborious process of creating copies. Carbon paper was placed between two sheets of stationery, and as the writer pressed down with a metal stylus, impressions of the penmanship were transferred to the bottom sheet. The top sheet, acting as a protective barrier, obtained a mirror image of the original document.

This invention gained prominence with the advent of typewriters, which efficiently produced multiple copies through the impact of the typewriter keys.

The Birth of NCR Paper

National Cash Register (NCR), a renowned company established in 1881, played a pivotal role in the evolution of copy technology. In 1952, NCR scientists developed a revolutionary paper known as “No Carbon Required” or NCR paper. This breakthrough innovation involved the use of liquid-filled microcapsules disbursed in a solid coating. NCR filed a patent for this new paper on June 30, 1952, and thus, NCR paper was born.

Carbonless Paper: The Modern Solution


According to Wikipedia:

“Carbonless copy paper consists of sheets of paper that are coated with micro-encapsulated dye or ink or a reactive clay. The back of the first sheet is coated with micro-encapsulated dye (referred to as a Coated Back or CB sheet). The lowermost sheet is coated on the top surface with clay that quickly reacts with the dye to form a permanent mark (Coated Front, CF). Any intermediate sheets are coated with clay on top and dye on the bottom (Coated Front and Back, CFB).

Over time, carbonless paper became the industry standard, replacing the term “NCR paper” in common usage. The carbonless paper utilizes invisible clay coatings and micro-dye capsules to transfer writing from the top sheet to the 2-Part, 3-Part, or even 4-Part pages below while maintaining the clarity and quality of the original writing. Its advanced composition ensures accurate and legible reproductions, making it suitable for various documents such as receipts, checks, and legal forms.

Benefits of Using Carbonless Paper

The advantages of carbonless paper are numerous and significant, especially when compared to its predecessors. Here are some key benefits that make it an ideal choice for businesses:

Impeccable Reproduction

Carbonless paper excels at producing clear, legible copies. By applying any amount of pressure with your writing utensil on the top sheet, you can effortlessly create high-quality duplicates. The reproduced writing is so precise that it can be used for legal purposes if required.

Enhanced Security

Documents such as receipts, checks, and legal forms demand the utmost security. The carbonless paper provides a built-in security measure through its unique reproduction process. The copies appear printed, rather than hand-written, making it difficult to convincingly reproduce them. This inherent security feature protects against tampering and ensures the authenticity of your documents.

Time and Cost Savings

With carbonless paper, the manual effort of hand-copying documents is eliminated. This saves valuable time, enabling your employees to focus on more productive tasks. Additionally, the cost of producing copies is significantly reduced since carbonless paper eliminates the need for additional materials like carbon sheets or carbon ribbons.

Convenience and Ease of Use

Carbonless paper simplifies the process of creating multiple copies. It eliminates the messiness associated with carbon paper, such as ink smudges on fingers, clothing, or other surfaces. With carbonless paper, you can efficiently produce copies without the hassle of handling messy materials.


Incorporating carbonless paper into your business operations can revolutionize the way you handle documentation. The efficiency, cost-effectiveness, and superior quality of reproduced writing make it an invaluable tool for businesses of all sizes.

Embrace this innovative paper technology and experience streamlined operations, reduced costs, and improved productivity. Say goodbye to the laborious days of hand-copying and embrace the convenience of carbonless paper.


About Crownmax

Crownmax, a family company serving businesses nationwide since 1990, sells business forms and marketing materials.

We have the largest selection of pre-designed forms for the Pest Control Industry and are your source for all state and national Wood Destroying Insect (WDI) and Wood Destroying Organisms (WDO) reports including National Pest Management Association NPMA-33 WDI Inspection Report. We also have a complete selection of the required NPMA-33 attachments including the HUD-NPMA-99-A and HUD-NPMA-99-B (formerly NPMA 99A & NPMA 99B) termite pretreat forms required for FHA and VA loans per HUD.

While we have a large number of forms that are general purpose, we also are a leading provider of business forms and marketing materials customized for businesses in vertical markets such as Pest Control Management, HVAC, Plumbing, Lawn Care, Locksmith, Cleaning, Fencing, Automotive and more.

Our commitment to quality, combined with our 33+ years of expertise and exceptional range of products, makes us the ideal choice for all your business printing needs.

Whether you need estimate proposals, invoices, business cards, labels, note cards, postcards, service orders, work orders, or any other printed business form or marketing material, we have you covered. Our team of experts will work with you to choose the perfect forms or products for your business, ensuring that they are both functional and visually appealing.

Contact Crownmax today!

Learn more about how our business forms and marketing materials can help streamline your operations and grow your business.